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Purchasing System
The Purchasing System operates in a Windows full color, mouse "point & click" environment. The Purchasing System provides the ability to enter, maintain, print and reprint purchase orders for inventory stock items as well as non-stock items. The system will automatically assign Purchase Order numbers or you can manually enter the number.
Item Processing
The Purchasing System references item costs, unit-of-measure, product-group, and item class from the Inventory item file. Item vendor records can be a stock or non-stock item. Non-stock items may be office supplies or items that are always drop shipped. Item costs can be entered either by quantity break or standard price.
The Inventory System will automatically maintain the last-purchase cost based on receipt activity. Regardless of the prices entered on the item files, you can override the price during the P.O. entry.
Purchase Order Processing
Purchase Orders in the Purchasing System can be edited at any time until you enter receipts against it. The system includes a file lookup function for existing
P.O.s, vendors, item file entries and item vendor entries. You can view all items a vendor offers and select one for entry. The system will then request a quantity and automatically calculate all costs.
The system maintains default information such as ship to address, warehouse, ship-via, FOB, and print codes. These items can be assigned to automatically fill in P.O. entry fields to significantly reduce data entry time. Purchasing System also allows you to specify multiple buyers for the system. A P.O. will be assigned to one buyer.
Receipt Processing
The Purchasing System provides the ability to print a receipt schedule, print and reprint receiving documents, and enter, edit and post receipts once the purchase order has been entered. A purchase order can be received in full or partial.
The system provides you with the ability to compare receipts with vendor invoices, to verify that total extended cost matches and totals of all items/quantity received matches.
Handles multi-company/multi-warehouse
Multiple receipts (back orders) and drop shipments
Allows for entry, printing and reprinting of P.O.s, receipts and receipt schedules.
Includes Optional Receipts Verification process to match invoices to receipts
Automatically updates inventory on-hand and on-order balances, costing and totals
P.O.s are tracked by buyer, vendor, warehouse, receiving person along with other standard information
Purchasing interfaces with:
Cedar Rapids, IA 52404 Tel: 319-363-5508 Fax: 319-363-5516